To control projects efficiently, their data have to be sent to many project participants. ConceptDraw Project lets print required data as reports.
A Report is a format used for printing data about the planned schedule. This format is to be suitable for prospective addressees. You can also use built-in ConceptDraw Project reports.
The process of printing required data is easy-to-use. It can be started by pressing one button.
To print a presentation or a report the same basic actions are required:
To print your report:
In the Reports dialogue you can create the following reports:
Project Summary - the report of total project data (Resume). The report presents complete data concerning a project including the amount of tasks and resources, the condition of tasks and the planned schedule, costs, the Start and Finish Date, etc.
Project Overview Statement - a brief summary of a project. The report having one page of essential data of a project including its goals and projects tasks, problems and risks, criteria of success, etc.
Top Level Tasks - Printed information about priorities and other most important actions for realizing a project. Task reports usually include data about Start Dates of tasks, the work completed and the expected duration of tasks.
Who does what - The list of resources displaying workers and tasks which are being carried out by each executor in a project.
Tasks In Progress - The list of the current tasks that are being carried out displaying months in which these tasks have arisen.
Completed Tasks - A list of completed tasks displaying the time when these tasks have arisen.
Unstarted Tasks - A list of tasks which have not yet started, their duration, tasks - predecessors, Start and Finish Dates, resources and assignments, all data sorted according to Start Dates.
You can preview any report by clicking the required icon and pressing the Print button.
A file format is a specific way of saving some information in a file. Various programs use different file formats which are specified with the help of file extensions. ConceptDraw Project uses PDF (Portable Document Format) files.
This format does not depend on a system platform and it is easily transferred from one platform to another and it is optimal for exchanging data project data to many participants over the Internet network. This format lets unify the project data for different platforms and it is the advanced format used by many A-class software suppliers.
To save your report as a PDF file select the required report icon and click the Save As PDF button in the Reports box.
The most effective way of estimating the project flow for project participants from different geographical places is tracing the fulfillment of project tasks via Internet. ConceptDraw Project exercises controlling a project by means of messages sent via the e-mail.
The required report is prepared, then a written message addressed to the participant of the project is created. After completion of the written message containing some information about the report, the required type of the report as a PDF file is included into the message as its enclosure.
To send your report via e-mail click the Send Via Email button in the Reports menu.